Which parties are involved in the deposit clearing process?
Participation in the DPG-System is possible in the following functions:
First Distributor / Deposit Account Administrator
Drinks manufacturers and importers, as First Distributors / Deposit Account Administrator, charge a deposit sum of 25 cents plus value added tax for each compulsory-deposit one-way drinks packaging that they distribute. This deposit sum is initially administered by them.
Collectors / Refund Claimants
Dealers and other final distributors refund, as Collectors / Refund Claimants, the final consumer with the deposit sum of 25 cents for each accepted returned one-way drinks packaging.
The settlement of the deposits between these two parties is undertaken via the DPG system. This takes part, so to speak, as a mediator, so that it is not necessary for the two parties to have direct business relationships with each other.
On what basis is deposit clearing undertaken?
One-way drinks packaging are not intended for refilling. Their return to the original distributor is therefore impracticable, from both an economical and an ecological standpoint. After their return by the consumer, the packagings are passed into the recycling process.
Deposit Clearing in the DPG peposit scheme functions on the basis of electronic raw data sets generated in the DPG certified Reverse Vending Machines on the retailer premises or - in the case of hand-in returns - upon subsequent automatic recording in the counting centre. For each collected DPG packaging exactly one signed, non-copyable electronic data set is generated.
How does the clearing process appear from the viewpoint of the collector / refund claimant?
Collection of DPG packagings and preparation of a clearing-capable electronic data set
This is created at the time of collection of a DPG packaging in the DPG machines or during hand-in collection at the subsequent recording stage in the DPG counting centre.
Transfer of the Electronic Raw Data Sets
The electronic raw data sets created in the DPG machines and counting centres are called up for further processing by the refund claimant or by a refund claimant administrator.
Comparison of the Electronic Raw Data Sets with the Information Stored in the DPG System Database
Via the system database the electronic raw data sets can identify the corresponding First Distributor.
Preparation of Deposit Invoices and Notice of Claim
Electronic raw data sets allocated to the same distributor are summarized in a so-called "Notice of Claim". For each notice of claim a corresponding invoice in paper form is prepared.
Dispatch of Deposit Invoice and Notice of Claim and Supervision of the Receipt of Payments
The deposit invoice is dispatched by post, the notice of claim by electronic means, to the first distributor / deposit account administrator or to the clearing administrator, as stored in the system database.
This sounds fairly complex. Where can a collector / refund claimant seek assistance?
The requirements placed on collectors / refund claimants in the context of the DPG deposit-clearing processes are extensive and require appropriate know-how and personnel, as well as the necessary technical capacity in terms of software and hardware. Against this background collectors / refund claimants can appoint appropriately specialized clearing administrators with the practical discharging of their duties in the clearing process.